If your institution is not yet available in the EMD dropdown, you need to register it in the CMIP7 CVs before you can complete your model submission.
How institutions are structured¶
Institutions in CMIP7 are registered as institution members — each record specifies which member organisations belong to an institution and the DRS name (institution ID) that will appear in file paths and global attributes.
This structure supports both:
- Single-member institutes — one organisation, one institution ID.
- Consortia — multiple member organisations listed under a shared institution ID (e.g. EC-Earth). If a consortium also has its own ROR, it can list itself as a member too.
ROR identifiers are attached to the individual member records, not the top-level institution.
Note
In the CMIP7 CVs the top-level collection is called institutions, but internally this links to the WCRP universe organisations directory. The member records that carry ROR identifiers end up in the universe institutions directory. This is a known inconsistency that will be tidied up in CMIP8 — for now, you do not need to worry about it.
How to register¶
Submit the institution member form on the CMIP7-CVs repository:
The form asks you to specify your member organisation(s) and the DRS institution ID you want to use.
How long it takes¶
Registration involves several steps across different systems. Here is a realistic timeline:
| Step | Who | Typical wait |
|---|---|---|
| Submit the form | You | ~5 minutes |
PR reviewed and merged into esgvoc_dev |
Laurent or Daniel | ~1 day |
| CMIP7 CVs and universe synced in esgvoc | @ltroussellier | ~every 2 days |
| Web CVs API updated to serve the new data | @ltroussellier | TBC |
| EMD forms updated to include the new institution | @wolfiex | ~daily (scheduled) |
The maximum end-to-end wait is currently around 3–5 days.
If you are working to a deadline, submit the institution form as early as possible — ideally before starting your EMD grid submissions.
Once registered¶
Once your institution ID appears in the EMD dropdown, you can proceed with your model submission as normal. See the Submission Guide for the full four-stage process.